Category: Board Meeting Minutes

Notetaker for today = Angela – 2/17/22
Meeting Time: 10 am – 11 am
Invitees: Caitlin Angelone, Calida Barboza, Maisha Carey, Melissa Correll, Jessica Denke, Stefani Gomez, Brendan L. Johnson, Gregory Laynor, Adam Mizelle, Angela Perkins, Karen Sheldon, Meaghan Moody Stalnaker, Jasmine Woodson

Apply for funding from CRD of PaLA. Keynote for May/June event? Create a list of possible co-sponsors.

Guiding questions added under Values page. Values landing page connects to subpages, e.g. Spring CFP page is linked.

Karen manually updates all the pages on her own, not through Wild Apricot; can ask Wild Apricot for permission for others to update pages; April/May/June placeholder – come back and look for more information; send to Secretary to go out; Maisha will send text to Karen for spring.

Turn Jess’s text about Guiding Questions into introduction.

Brendan reached out to new members about features, speaking to a collections librarian about a feature.

Maisha will work on updating and encouraging everyone to sign up on the outreach list.

Hold ACRL DVC Presentations (live, in person) on Friday, April 22, 2022 10am – 12pm.

May keynote speaker – Share names of people that interest you.

Board member nominations should be directed to Jasmine.

Maisha going to investigate password management options.

Talk about Jess’s questions about Committee Liaison Committee next meeting.

Attendees: Caitlin Angelone, Calida Barboza, Maisha Carey, Melissa Correll, Brendan Johnson, Gregory Laynor, Adam Mizelle, Angela Perkins, Karen Sheldon

The meeting was called to order at 10:05 AM.

The minutes from the March 17, 2022 meeting were approved.

New board members were announced: Theresa Hessey, Digital Collections Librarian at University of Delaware, is the incoming Board Secretary and Nick Cunningham, Public Services & Student Engagement Librarian at Muhlenberg College, is the incoming Vice President/President-Elect.

The organization’s total account balance equals $4,359.71, which includes funding from the Associated College Libraries of Pennsylvania and the Delaware Library Association to compensate speakers at the spring program.

General updates and action item follow ups

• The membership page has been updated to include library workers in free membership.
• Relationships with Drexel iSchool professors will be established at the end of May to promote the spring program and student memberships. Student membership information will also be promoted on the ACRL DVC blog.
• Streamlining electronic communication and access to electronic documents continues.
• Planning for the June event continues.

Future projects

• Late May – Web analytics review
• July – Land acknowledgement

The meeting adjourned at 10:49 AM.

Calida Barboza (Secretary) & Melissa Correll (Director at Large)

Attendees: Caitlin Angelone, Calida Barboza, Maisha Carey, Brendan Johnson, Gregory Laynor, Adam Mizelle, Angela Perkins, Karen Sheldon, Jasmine Woodson

The meeting was called to order at 10:07 AM.

ACRL DVC broke $2,500 in assets.

General updates and action item follow ups

• Ideas for encouraging folks to renew or join ACRL DVC were discussed.
• No applications have been received for student stipends.
• There aren’t any candidates for ACRL DVC Board Treasurer.
• Proposals have been received for the spring 2022 program.
• The May 20 event will feature a virtual keynote address from Feminist Healing Coach, Writer, and Library Advocate Nisha Mody on “how we can become more trauma-informed in libraries by shifting toward a relational approach rather than a transactional one. She will address the questions: What forces subconsciously take us away from being relational? How can we be more relational leaders and colleagues as well as with patrons and ourselves? How does being relational reframe urgency along with other characteristics of white supremacy culture?”

Old business

• No additional changes were identified for the ACRL DVC website menu bar overhaul.
• Drafting a land acknowledgement will be revisited in July pending consultation with experts.
• Guiding questions were posted to the website and will also be shared via a blog post.
• A password management system trial is forthcoming.

The meeting adjourned at 10:57 AM.

Calida Barboza, Secretary

Attendees: Caitlin Angelone, Calida Barboza, Maisha Carey, Melissa Correll, Jess Denke, Brendan Johnson, Gregory Laynor, Adam Mizelle, Karen Sheldon, Angela Perkins

The meeting was called to order at 9:06 AM.

The minutes of the October 21 and November 18 board meeting were approved.

General updates and action item follow ups

• Fall 2021 program recording and meeting notes have been posted to the ACRL DVC website.
• ACRL DVC board meetings will be held on the third Thursday of the month at 10 AM Eastern Time through May 2022.
• Student stipend application was extended to March 21, 2022.
• The Spring Program will consist of 2-3 events over the course of the spring: 
  • April – Asynchronous presentations hosted on YouTube with a live place for discussion a la Fall 2021.
  • May – Virtual keynote aligned with guiding questions. Student stipend winners will be announced. 
  • June – Face-to-face event in an outdoor natural setting with a social element connected to wellness work

The nominations timeline was shared.

Community liaison committee held a meeting of local library organizations to discuss how to support communities, PaLA funding, and ideas for collaboration.

ACRL DVC has $2,457.84 in assets.

Information about the third round of Pennsylvania Grants for Open and Affordable Learning (PA GOAL) will be shared with ACRL DVC listserv subscribers. 

The meeting adjourned. 

Calida Barboza, Secretary

Attendees: Calida Barboza, Maisha Carey, Melissa Correll, Brendan Johnson, Angela Perkins, Karen Sheldon 

Regrets: Adam Mizelle, Jasmine Woodson

General updates 

• Mentoring items are now housed in one electronic location
• Nomination and Elections Timeline
  • February 7, 2022 – Send out call for Nominations (Jasmine)
  • March 7, 2022 – Ballot Open
  • April 1, 2022 – Ballot Closed
  • Winners Announced
  • Terms begin 

New business

• The December 16, 2022, board meeting has been canceled.
• ACRL DVC members will be subscribed to blog updates.

The meeting adjourned at 11:22 AM.

Calida Barboza, Secretary

Attendees: Caitlin Angelone, Maisha Carey, Melissa Correll, Jess Denke, Brendan Johnson, Gregory Laynor, Adam Mizelle, Angela Perkins, Karen Sheldon

The September 16 minutes were approved.

General Updates

• The interview with A. Perkins has been posted to the blog.
• The website mentoring form has been shared with A. Perkins and the ACRL DVC President’s gmail account.
• The résumé info from the google form has been added to the web form.
• The AAPI Statement of Solidarity & Resources has been posted to the ACRL DVC website.

Treasurer’s Report: Treasurer A. Mizelle reported that a $500 stipend for a speaker fee is feasible given that the chapter was approved for $350 from ACRL National.

Program Planning Committee Update: The fall 2021 program will be held November 12, 2021, and the theme will be “rest as resistance.” 

Old Business: As a result of the year-in-review and funding targets meeting, the treasurer description has been revised and the need to expand avenues for funding were identified. Treasurer A. Mizelle will step down in spring 2022.

New Business

• M. Carey will verify the timeline for the upcoming election cycle.
• Professional development and travel stipends are unavailable right now due to ACRL DVC financial situation. A $500 student stipend is available.
• An agenda for the fall 2021 membership meeting was drafted.

Calida Barboza, Secretary, from notes recorded by Jess Denke

Attendees: Caitlin Angelone, Calida Barboza, Maisha Carey, Melissa Correll, Jess Denke, Brendan Johnson, Gregory Laynor, Adam Mizelle, Karen Sheldon 

The regular meeting of the Association of College Libraries Delaware Valley Chapter (ACRL DVC) was called to order on September 16 at approximately 11 AM. 

President M. Carey shared a list of respondents to the call for committee members.

Webmaster K. Sheldon reported gaining control of our domain.

Treasurer A. Mizelle reported an increase of $.10 over last  month.

The meeting adjourned at 11:45 AM.

Calida Barboza, Secretary

Attendees: Caitlin Angelone, Calida Barboza, Melissa Correll, Gregory Laynor, Adam Mizelle, Angela Perkins

The regular meeting of the Association of College Libraries Delaware Valley Chapter (ACRL DVC) was called to order on August 19 at approximately 11 AM.

The Program Committee gave an update: The plan is for the fall program to be virtual with the possibility of a face-to-face spring event. The content of the events will feature guiding questions and community-based actions. The committee meets again in September.

The treasurer reported an account balance of $2,226.28 with membership fees trickling in.

The meeting adjourned at approximately noon.

Calida Barboza, Secretary

Financial update: the chapter has $1420 in assets

Listserv announcements criteria: the Board discussed creating guidelines, or developing a statement about the value of our work in order to inform how we share job listings. (For example, will we require salary information?)

Board elections: open positions are for Vice President Elect, Secretary, and Director-at-Large. Timeline draft (as of 1/14/2021)

• Now – Feb. 1 – Develop list of candidates
• Feb. 1 – Feb. 15 – Reach out to candidates & solidify list
• Feb. 15 – March 1 – Develop ballot, solicit bios
• March. 1 – open ballot
• March 31 – close ballot

Mission Statement work: Maisha, Karen and Stefani have met to work on a mission statement for the chapter. The work is unfolding and they will bring a draft to the Board when it is ready.

Website Updates: Some reorganization of the headings is under discussion as well as adding new content and making decisions about where content best fits.

Programing and Planning:

• the Black LIS Workers and Students Group is planning a meeting in March. Date to be determined.
• Spring program – the committee is working on a call for proposals and reviewing this model for our traditional Spring and Fall events

Social Committee: planned an online social event for Monday evening, March 22.

Communications Committee: Meet the Board interviews continue.